We all know that moving can be a big pain. Yes, I agree, that is somewhat of an understatement – moving can be the biggest headache in the world. To try to help make your move a smoother transition, we have come up with some important things to remember when moving your business, whether it is around the corner or across the country.
Change Address with Post Office
This is an obvious one to put at the top of your check list of things to do. You want to make sure that mail sent to your previous address has a way of being forwarded to your new location. The USPS makes it easy to update your address, whether it is online or in person at your local post office. To review the USPS moving guide visit https://moversguide.usps.com/icoa/icoa-main-flow.do?execution=e1s1
Update Address with Your Registered Agent
Your registered agent is the middle person between the Secretary of State and your company. We are required to maintain up to date contact information on file for your company so that we are able to forward important and time-sensitive correspondence to you; such as the franchise tax and registered agent renewal notices. If you do not update your address in a timely manner with your registered agent, you may miss these important notices and in return miss the filing dates and lose the good standing of your company.
To update your address with Harvard Business Services visit https://www.delawareinc.com/forms/changeofaddress.pdf or call 800-345-2677 or 302-645-7400 ext 6903.
Change Address with IRS
You would hope that the USPS would somehow link to the IRS to update your company’s address, but it does not quite work like that, though it would be nice. The IRS will want you to file a change of address form with them to update the current contact information for your company. At HBS, we will be happy to handle this filing for you. This can save you the time and hassle of having to deal with the IRS directly. Please contact the Mail Center if you would like to use our convenient IRS change of address service. You can inquire about this service by sending an email to email@example.com or by calling 800-345-2677 or 302-645-7400 ext 6903.
Update Information with Your Home Jurisdiction
Now that you have updated your information with the post office, your registered agent, and the IRS, do not forget about your home jurisdiction. Is your company set up as a foreign entity in your home state? If so, you may need to file an address change with them as well, especially if you are acting as your own registered agent in your home jurisdiction.
Are you moving your company from one state to another? There may be a couple steps to take if this is the case. You may need to qualify as a foreign entity to do business in your new state and also withdraw your qualification in the previous state. This process will let the previous state know that you are no longer doing business in that state and let your new state know that you have relocated there. Moving is already a hassle on its own, so let HBS take care of these matters for you. For further details please contact our sales team at firstname.lastname@example.org or 800-345-2677 option 1.
To learn more about the foreign qualification visit http://blog.delawareinc.com/clarification-of-foreign-qualification/
Update Address with Bank
Do not forget about your bank! You do not want your important banking statements with account details ending up in someone else’s hands. Usually a quick stop into your bank is all it takes to update your company’s address details. Most banks will probably ask for your ID to confirm you are on the account and then they may also have you sign a change of address form.
Moving to a new state? Your local bank may not have a branch in your new location. At that time you may want to think about changing banks for convenience. As we always tell our clients, each bank is very different and will have different requirements for opening an account. Some banks may simply require your Certificate of Formation/Incorporation and EIN, while others may request such documents as a Certificate of Good Standing or Certified Copy. We spelled out some of the most common requirements in more detail in a previous blog article. To review this article visit http://blog.delawareinc.com/banking-clarification/
Should you have any further questions during the move of your company, please do not hesitate to contact one of our customer service representatives. We want to try to help make your move as painless as possible. Call us directly at 800-345-2677 or 302-645-7400, email email@example.com, skype salesathbs, or live chat with us on www.delawareinc.com.
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