In business, as well as our personal lives, we are often very busy. A lot of times, business transactions are done by smart phone while on the go. A lot of clients know already that Delaware will accept faxed, and emailed copies of documents that require signatures. This saves you the time of having to put a document in the mail, and wait for the state to receive it. They did this many years ago to save time and often clients can appreciate this. The problem is what do you do if you are on the go and have to sign and send a document. You may not have access to a computer, printer, or fax machine. Solution: The Conformed Signature. The State of Delaware does accept the conformed signature.
The conformed signature will look like this. /s/ John Doe. Just type /s/ before your name on the signature line, and it will be acceptable by Harvard Business Services, Inc. as well as the Secretary of State of Delaware. This will help to save clients time, by avoiding the need to print out a document, sign, and still have to fax back. Clients save time by using the conformed signature from their smart phone while on the go. Most smart phones will allow you to check your email, open the attached document, and type in your conformed signature in seconds. That way you can send that document back to the appropriate party, without having to print it out.
Services that often require a signature such as name amendments, stock amendments, etc can now be initiated more efficiently using this conformed signature. There are other states that accept the conformed signature as well for certain services. Please call 1-800-345-2677 option 2, to find out if the service you require qualifies for the conformed signature. Keep in mind that the IRS does not accept the conformed signature, so all ss4 forms and tax returns will still need to be printed, signed, and sent in.
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